GAMS is the business brain and master record. Enter sales, inventory, customers, tanks, losses, expenses, home-business costs, mileage, and assets here. Excel is generated from GAMS for taxes and accountant review.

Today's Tasks

Fish Room Mode

Room-Wide Actions

Record feeding or a water change for every applicable tank in one room.

Join Gigi's Aquatics VIP List

Get new-arrival notices, sale updates, waiting-list help, and pickup information. Share only the information you want us to use.

NamePhone NumberEmail AddressPreferred ContactFish or Plants You LikeYour Aquarium Send me new-arrival updates Send me sale updates Contact me about requested fish or waiting lists

Your information is used by Gigi's Aquatics for customer service and the options you select.

Thank you for choosing Gigi's Aquatics.

Receiving Wizard

SupplierSpecies / Variety from Master Fish List

Add a New Type to the Master Fish List

Use this when a shipment contains a fish, plant, shrimp, snail, or other item that is not already listed. GAMS will immediately tell you if its care facts still need to be added.

New fish or item nameDefault cost eachDefault retail price

Quantity receivedCost eachRetail priceAssign to tank — current contents shown

Choose a tank to see its current stock.

Customer care library

Fish Information Sheet

Quick Sale

BatchQuantity

CustomerReceipt Customer NameReceipt Phone NumberReceipt Email AddressDiscount %Money Off ($)Sales-tax rate % Tax-exempt salePayment 1 Use two payment types

Payment 1 amount before any card adjustmentPayment 2

Payment 2 remainder: $0.00

Cash received

Change due: $0.00

Card-price notice: A 4% noncash adjustment is included only for the portion paid by credit card, matching the POS Pros terminal. Debit and prepaid cards are not charged this adjustment.

Add at least one item to the sale.

Recent Sales & Receipts

Complete Sales History

All cloud sales grouped by transaction date.

Search customer, fish, payment, or Sale IDFrom DateThrough Date

Shared cloud inventory

Current Stock

Checking cloud stock…

Add Current Stock

Species / VarietyQuantity on HandCost EachSelling Price EachTank LocationSupplierStatusNotes

Stock Controls

Add new livestock, plants, shrimp, snails, or dry goods here. Use Edit to correct quantities, prices, or tank assignments.

Remove Stock sets quantity to zero and marks the batch inactive. It does not erase sales history, losses, or tax records.

Website Stock Setup

Inventory Batches

Show zero/inactive records

Species	Qty	Tank	Cost	Price	Value	Status	Actions

Breeding Center

Cichlid workflow: female mouth-brooding → one of four bubblers → growout tank → complete.

Project nameSpeciesMother / breeding tankStarting stageFry count

Add VIP Customer

Customer Fields Setup

NameEmailPhoneAddressPreferred Contact Tax-exempt customerTax-exemption Certificate #InterestsNotes

VIP communications

Send a New Stock Announcement

Select the new fish, plants, shrimp, or snails. GAMS adds the current price, availability, care highlights, pictures, and a link to the live website.

Send byEmail subject

Opening message

Choose New Stock

Recipients

Message Preview

Permission check: Email uses customers who selected “New arrivals.” Twilio texts use only customers who also separately agreed to text messages. Messages send automatically after you review and confirm.

I reviewed the stock, prices, pictures, message, and recipients.

Accounting & Tax Center

Connected to sales, inventory costs, losses, expenses, home-business costs, mileage, and assets.

Tax YearAccounting Setup Fish Loss Cost Setup

Monthly Profit, Fish Loss & Sales-Tax Summary

Business Expense

DateCategoryVendorDescriptionAmountPayment MethodNotes

Home-Business Expense

Business space: 432 sq ft of 1,856 sq ft = 23.28%

DateExpense TypeTotal Household BillBusiness Use %

Deductible business portion: $0.00

Notes

Mileage

DateDestinationBusiness PurposeMilesRate per Mile

Estimated deduction: $0.00

Parking/TollsNotes

Equipment / Fixed Asset

Purchase DatePlaced in ServiceAsset NameVendorCategoryCostBusiness Use % Receipt or payment proof savedTax TreatmentNotes

The permanent directory contains 97 tank and pond locations. Permanent IDs and existing QR links remain unchanged when tanks are reordered. The original 75-aquarium repair tool never changes newer purchases.

Fish Loss Cost Detail

Uses the actual cost paid for the fish, not its potential selling price.

Schedule C Organizer

A recordkeeping summary for your tax preparer; it is not a filed tax return.

Recent Accounting Entries

Tax Readiness Center

Tracks the records that were still missing from the accounting workbook.

Tax Readiness Setup

Inventory Snapshot

Save current quantities and actual cost for beginning inventory, year end, or an interim count.

Snapshot DateSnapshot TypeNotes

Owner Money In / Out

DateTypeAmountMethodNotes

Monthly Account Reconciliation

Compare each bank, credit-card, cash, Venmo, Cash App, or PayPal statement with the balance recorded in GAMS.

Statement MonthAccountStatement Ending BalanceGAMS Balance

Difference: $0.00

Notes

Ohio Sales-Tax Filing

Period StartPeriod EndDue DateFiled DateTaxable SalesTax CollectedTax PaidStatusConfirmation NumberNotes

Business Debt

LenderPurposeStart DateOriginal BalanceCurrent BalanceInterest Rate %Notes

Tax Form Received

Tax YearForm TypeIssuerReported AmountDate ReceivedNotes

Contractor Payment

DateContractor NameTax ID Last 4AmountPurposePayment MethodNotes

Saved Tax-Readiness Records

Business Licenses & Tax Documents

Private business records for Gigi's Aquatics LLC.

Private Documents Setup

Active

Ohio Vendor's License

License number: 09-001508
County: Butler
Effective date: July 31, 2026
Business: Gigi's Aquatics LLC

Full Force and Effect

Ohio LLC Certificate

Registration: 5652915
Organized: July 27, 2026
Certified: July 29, 2026
Validation: 202621001522

On File

IRS EIN Confirmation

Notice: CP 575 G
Issued: August 3, 2026
EIN: Hidden for security

The full EIN is never displayed or stored in the public website code.

Upload a Private Document

Admin access only. PDFs are stored in a private Supabase bucket and opened with a short-lived secure link.

Document TypePDF FileNotes

Documents on File

Business Reports

End-of-Day Sales

Choose today or any previous date.

Sales Date

Includes the complete cloud backup, the familiar Gigi’s Aquatics Business Manager workbook, today’s end-of-day sales file, and a snapshot of the Gigi’s Aquatics website.

QR Codes & Labels

Formatted for METHDIC 8.5×11-inch sheets with ten 4×2-inch labels: two columns and five rows.

Print settings: Paper size Letter · Scale 100% · Headers and footers Off. Print one test sheet on plain paper and hold it behind the label sheet before using labels.

Tank Numbers Customer QR Setup

General QR Codes

One-Time Excel Import

GAMS is the master record. Use this page only to bring old workbook information into the app. Do not use Excel to maintain daily business records after importing.

Old Excel workbook

Tax & Accountant Excel Report

GAMS is the brain and cloud source of truth. This Excel file is a reporting copy for taxes, your accountant, and offline review.

The download is rebuilt from current GAMS inventory, tanks, customers, sales, losses, expenses, home-business costs, mileage, assets, suppliers, and breeding records. GAMS uses the familiar workbook template when available and a complete built-in formatted workbook otherwise.

Enter and correct business information in GAMS. Download a fresh Excel copy whenever you or your accountant needs one.

Free-plan protection

Backup & Recovery

Supabase Free does not include managed database backups. Download this complete recovery package daily and keep a second copy outside this computer.

No backup has been recorded on this device yet.

Includes the complete database, permanent tank identities, customers, sales, inventory, maintenance, fish orders, appointments, all tax/accounting data, the accountant workbook, every private PDF/receipt/invoice, appointment proof, and uploaded stock photo.

Secure Login

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